Human Resources System

Human Resources Database

How Do Companies Use A Human Resource Database?

Human Resources Database

A human resource database is operated by large organizations and recruitment companies for the purposes of maintaining detailed records about staff members, past job applications, job details and human resource issues that pertain to the operational framework of the organization. The human resources database system is a centralized way to track, manage, report and forecast information that can be used for operational, financial and strategic decision making purposes. Prior to the use of information technology, staying on top of human resource data requirements necessitated manual systems. With more advanced database technology and the rise of the internet, companies now enjoy more efficient tools to manage and share important information.

Examples Of the Use of Hr Database systems:

Internet integration allows companies to maintain job postings on internet websites. Recruitment companies categorize current job listings according to job position and industry. Individuals who are searching for positions can screen the human resource database for industry related positions or 'drill down' using keywords or job titles. The administration console permits companies to add, edit and delete job postings and export listings for offline analysis and record keeping purposes. In more integrated systems, a centralized human resource database can interface with a companies back office processes. These tend to be custom built according to the requirements of the organization.

Recruitment companies use a human resource database to track and maintain progress on job listings. Applications are submitted through the internet and organized according to the job identification number. It is an efficient way to manage the large volume of applications that accompany most job listings. Applicants that do not meet the requirements are eliminated or archived for future reference purposes. Account managers can maintain profiles and stay on top of the job listings they manage on behalf of clients.

You can build a human resources database from the ground up or purchase an 'off the shelf' solution. Custom solutions allow companies to build to specification which can provide more flexibility for integration with other company systems. It is, however, more costly to do. Companies such as Intuit provide packages that can be customized with the functionality provided. Job candidates tracking, performance review management, purchase requests, recruiting requisitions and the ability to create your own applications are standard features. It is important to take a balanced scorecard approach before selecting a solution. This will assist with choosing a package that provides functional and operational best fit.

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